Full time - Permanent


IPM Facilities is a commercial property maintenance business with over 20 years’ experience in maintaining retail parks, business parks and other commercial premises throughout the UK.

Our continuing success is a result of the high standard of service we provide to our corporate clients and means we now have a vacancy for an Accounts Assistant to join the busy accounts team. We are looking for a dynamic and forward thinking individual to work closely and support our Head of Finance at our Head Office in Bordon, Hants, GU35 0AX

Duties will include:
•    To process Purchase Orders and Sales orders on a daily basis and make sure updated with PO Requisition sheet and chase any pushbacks in a timely manner and to report to the line manager if facing any issues
•    Process all supplier invoices, as well as credit card receipts through Sage Line 50 accounts
•    To reconcile and monitor tickets raised and to run reports and analyse
•    To deal with any supplier/sub -contractor invoice queries and interact with Helpdesk and maintain relationships to ensure these are dealt with in a timely manner
•    To work through any pending jobs and to chase outstanding invoices - dealing with suppliers and sub-contractors
•    Reconcile supplier statements and chase for any outstanding invoices- check Hub spot (CRM system)
•    Supplier payments through Sage for uploading to banks by Line Manager.
•    To chase invoices against IN HOUSE costs
•    Pay vehicle tax and update vehicle sheet
•    CIS Verification to be check by Line manager – done via Sage Line 50
•    CIS Return and statements – To be checked by Line manager prior to submission
•    Reconcile active jobs and update relevant documents/systems – i.e. completed or pending status

Ideal candidate
•    Proven experience of working in a high-volume purchase ledger / accounts payable environment
•    High level of attention to detail and accuracy is essential
•    Minimum of three years working in an accounts payable function
•    Effective verbal and written communication skills, including ability to communicate with clients and their accounts teams ·
•    Ability to work in team- oriented environment
•    Ability to work independently in a time sensitive environment
•    Ability to prioritise and organise workload, multi-task, adapt quickly to change, and deliver under the pressure of deadlines
•    Ability to develop and maintain cooperative working relationships with the Operations Mangers, Operation administrators and other finance colleagues
•    Excellent time management skills
•    Ideally worked within a small to medium business environment
•    Personable, proactive, and able to build rapport at all levels

Qualifications, Knowledge and experience:
•    Minimum 2 years current experience on SAGE line 50 accounts essential, with the PO’s and project functions preferred
•    AAT qualified preferred (part qual. accepted) but working experience essential
•    Excellent analytical experience and competency in Excel
•    Ability to prioritise and work unsupervised
•    Focus and attention to detail essential
•    Enthusiastic, approachable and hard working with a positive attitude
•    Excellent communication skills
•    Excellent organisational skill

Job Types: Full-time, Permanent
Salary: From £23,000.00 per year


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